The operating system
built by people who run agencies.
AgencyOS replaces the six-tool tax with one platform. Operations, sales, finance, HR, payroll, AI, and a free unlimited client portals, sharing one model of your business, from a ticket all the way to a paid invoice.
What we stand for
Three principles. Everything we build comes from them.
One operating system. Not eight tabs.
Tickets, deliverables, time, payroll, finance, HR, social, chat, and AI all sharing one user model, one client model, one set of permissions. Stop reconciling between tools that disagree.
Built for the work, not the demo.
Every module ships only after we'd use it ourselves to ship real client work. Studio's review flow, Smart Fill's signal collector, payroll's EPF/ETF math they're the shape they are because production agencies hit walls without them.
AI that does work, not theatre.
Smart Fill drafts your timesheet from your day's signals. Agenie answers operations questions and proposes specific actions. Every AI write is audited. Nothing fires without confidence thresholds and human commits.
Agency Realities
Built for how agencies actually run and scale.
Practical operational fundamentals designed around agency margins, billable capacity, and client trust.
Retainer & margin protection
Scope creep silently erodes agency profitability. When timesheets, deliverable revisions, and invoices stay connected, you never deliver unbilled free work.
Zero delivery without payment
No more awkward collection calls after client handoff. Automated delivery locks keep final production assets gated until milestone invoices or retainers are settled.
Frictionless time telemetry
Creatives and developers hate manual stopwatches. Activity-aware logging captures true billable time so teams don't spend Friday afternoons inventing fictional timesheets.
Live client self-service
Clients don't need another 30-minute status check-in to ask where things stand. Branded portals give them 24/7 visibility into tickets, assets, and billing milestones.
Real-time team utilization
Know immediately who is overbooked and who has capacity before taking on new work. Protect team burnout while keeping billable utilization above target thresholds.
One tool replacing six subscriptions
Connecting disjointed project tools, spreadsheets, and accounting software leaks hours every day. Centralizing delivery, HR, and billing into one operating system pays for itself.
The story
How we got here
The problem
Six tools, none of them talking to each other
Production runs on tickets. Time tracking runs on Harvest. CRM lives in a spreadsheet. Payroll is a separate vendor. Client review happens over email. Each tool is fine on its own; together they leak hours, miss approvals, and burn account managers chasing status across tabs.
The build
An operating system, not a project tracker
We modeled the actual flow of agency work — ticket → deliverables → studio review → client approval → invoice → payroll — and built one schema that connects all of it. Permissions follow the same shape. Notifications follow the same shape. Reports are just queries against the unified model.
The AI layer
Smart Fill, then Agenie, then write tools
AI got added where it earned its place. Time tracking adoption was the first problem worth solving Smart Fill reads your work logs and drafts the timesheet, you commit it. Agenie answers operations questions from real agency data. Write tools came last, gated by confidence thresholds and audit trails.
Today
Twenty modules. One platform. Real users.
AgencyOS is a working operating system for creative agencies covering operations, sales, finance, HR, payroll, AI, and a free unlimited client portal. We ship continuously and treat customer feedback as our roadmap.
Built by people who
ran the same chaos.
Try AgencyOS free for 14 days. No credit card required. Bring your team, bring your work, see what shifts when it all lives in one place.